TFM Media Plan
Live demo

Recall proposal · for Toan Le · The Funky Monkeys · Ritesh Jadhav

First: your questions.
Then: a live demo.

This page answers every point from your email about marketing workflows, AI, automation, dashboard, timeline, and knowledge handover. After that, you can run a short demo of the workflow.

Start with your brief Jump to demo

01 · Built from your email

Your brief becomes the system

Every card below comes from one point in your message. This is the plan before any extra ideas.

01
Content in

Ideas and media enter one place

Artists, sales, or you drop videos, photos, and ideas into Drive + a Notion form. Each item becomes a card: Idea → Draft → Review → Scheduled → Posted.

02
AI help

AI does the heavy first draft

Find best moments, write hooks and captions, translate EN/DE, suggest post angles, and prepare sizes. People still approve before anything goes live.

03
Automation

Repeat work runs by itself

New file → task card. Missing-caption reminders. Approved posts → schedule list. Weekly health report. Later: performance numbers into the dashboard.

04
Dashboard

One board for marketing work

Inbox, pipeline, calendar, LinkedIn view, weekly health, and SOP library. Month 1 uses Notion or Airtable so the team can use it fast.

05
Custom build

Yes — a TFM social dashboard

Month 1: custom Notion/Airtable board. Months 2–3: interactive page like this. Long-term: full app only if the simple board is not enough.

06
Inputs

What I need from TFM

Media access, brand rules, best posts, current tools, approval owner, LinkedIn goal, languages, rights rules, and tool budget. Full list below.

07
Timeline

1 · 2–3 · 3–6 · long-term

LinkedIn first. Then Instagram and Shorts. Then TikTok and Facebook. Always realistic for one intern. Details in the roadmap section.

08
Handover

Knowledge leaves one person

Shadow the CRM/AI owner, map the system, write SOPs, share everything, then take over step by step. Sales knowledge becomes team knowledge.

02 · Simple marketing workflow

LinkedIn first. Then other platforms.

1. Content in
→
2. Organize
→
3. AI draft
→
4. Human review
→
5. Schedule / post
→
6. Measure

1. Content in

Show clips, backstage, client events, ideas, and booking wins go into one Drive folder + Notion form.

2. Organize

Tag by type and goal: Show / Backstage / Client / Promo. Goal: Brand / Booking / Audience.

3–6. Draft → post → learn

AI makes first draft. Team approves. Post on LinkedIn. Later reuse for Instagram, Facebook, TikTok, Shorts. Save what works.

03 · AI help + automation + best tools

Practical tools for a small performance team

I pick tools that fit TFM: fast, useful, and not too expensive.

Where AI helps

  • Find strong moments inside long videos
  • Write first LinkedIn captions and hooks
  • Make EN / DE text versions
  • Suggest post ideas from one video
  • Help cut vertical versions for Reels / Shorts / TikTok
  • Optional later: cinematic AI video with Seedance / Runway

What we automate

  • New media file → new task card
  • Weekly reminder: posts still missing captions
  • Approved item → schedule checklist
  • Weekly CRM / content health email
  • Later: performance numbers into dashboard

RECOMMENDED TOOL STACK

Media storageGoogle Drive or Dropbox
Dashboard / SOPNotion or Airtable
AutomationMake.com (or Zapier / n8n)
AI writingClaude + ChatGPT
Short video cutsDescript + CapCut
SchedulingBuffer / Later / native apps
Screen guidesLoom
Advanced cinema (later)Runway + Seedance

Month 1 focuses on Drive + Notion/Airtable + Make + Claude/ChatGPT + CapCut/Descript. Seedance/Runway come after the basic system works.

04 · Simple TFM dashboard

Yes — I can build a custom TFM social dashboard

In inbox24
Ready to post7
Posted this week5
Data quality95%

Custom dashboard plan: Month 1 = Notion/Airtable board with TFM fields and views. Months 2–3 = interactive page like this for the team. Long-term = full custom app only if needed.

05 · What I need from you

Information that unlocks speed

Access to videos/photos folders
Brand do / don’t + best posts
Current tools walkthrough (CRM, automation, social)
Who approves LinkedIn posts
Main LinkedIn goal: bookings / agencies / brand
Posting language: EN / DE / both
Rights rules for client videos and faces
Budget for AI tools if we use Runway / Seedance later
Who holds CRM / outreach technical knowledge today

06 · Realistic timeline

What is doable in each period

07 · Second topic from your email

Take over CRM / AI / outreach knowledge

Your sales setup is already stronger. One person holds a lot of technical knowledge. Here is how I reduce that risk.

My steps

  1. Shadow the technical owner and list every tool and flow.
  2. Draw a simple map: what connects to what.
  3. Write step-by-step SOPs + short Loom videos.
  4. Put prompts, CRM fields, and automations in one shared vault.
  5. Take over step by step: watch → do with help → do alone → improve.

Result for TFM

  • Knowledge is in documents, not only in one brain
  • Backup owner for each important flow
  • Weekly health check
  • New person can run core flows faster
  • Sales system stays strong even if one person is busy

08 · Live demo

Click once. Watch the workflow move.

This is a simulation for the meeting. It does not upload real videos. It shows how one TFM clip would move through the process you asked for.

How to use this in the interview

  1. Choose a source video (example TFM moment).
  2. Choose a platform (start with LinkedIn).
  3. Click Run demo workflow.
  4. Watch the yellow steps light up above.
  5. Read the ready post package on the right.

What you are showing

Not a finished product. A clear story:

Content in → organize → AI draft → automate → package → human review → dashboard update

1. Content in
2. Organize
3. AI help
4. Automate
5. Package
6. Human review
7. Dashboard

LIVE STEPS

Waiting… Choose a video and click Run demo workflow.

FINAL PACKAGE

After the run, you will see a sample hook, caption, and next actions here.

09 · Extra layer (after the basics)

Only after month-1 basics work

This is optional upgrade thinking — not a replacement for your brief.

Multi-agent help

Separate agents for archive, search, captions, crop, and reach scoring — after the simple board works.

Seedance / Runway

For stronger cinematic cuts when budget and brand rules are clear.

Sisinty-style AI host

Optional AI host for explainers while artists travel. Real show footage stays human.

I answered your brief first.
Then I can show the demo live.

In the meeting, we can walk through sections 01–07, then run the demo together.

Ritesh Rakesh Jadhav · AI Systems Builder · Berlin